A great huddle room needs a right-sized display, an all-in-one video bar, one-click wireless sharing, basic acoustic treatment and a simple booking panel, standardised across every small room. This guide is from UBM (Universal Business Machines), a Mumbai-based pro AV distributor since 1997.
Huddle rooms, small spaces for two to six people, are now the most-used meeting rooms in most offices. They should be simple, reliable and identical across the building.
The essentials
- Display: 55–65 inches is usually right for small rooms.
- Video bar: an all-in-one camera, microphone and speaker unit keeps things simple and tidy.
- Wireless sharing: one-click BYOD presentation for staff and guests.
- Table connectivity: a USB-C or HDMI backup cable.
- Booking panel: shows whether the room is free and avoids double bookings.
Don't forget acoustics
Small rooms with glass walls echo. Soft furnishings, acoustic panels or a rug make a big difference to call quality.
Standardise one huddle design and repeat it. Users learn it once, and IT supports one setup.
Common mistakes
- Oversized displays that dominate the room.
- Laptop-only setups without a proper camera and microphone.
- Different equipment in every room, so nobody knows how anything works.
How UBM helps
UBM supplies displays, wireless presentation, conferencing audio and connectivity for huddle rooms, and helps organisations standardise roll-outs. Plan your meeting rooms.
Pro AV system designers and product specialists at Universal Business Machines, Mumbai, advising Indian schools, offices and venues since 1997. Reviewed for technical accuracy before publishing. Published 2026-10-10, last reviewed 2026-10-20. How we write and review guides.
FAQs
What size TV is best for a huddle room?
Most huddle rooms for two to six people work well with a 55 to 65-inch display.
Do huddle rooms need a separate camera and microphone?
An all-in-one video bar that combines camera, microphone and speaker is usually ideal for small rooms.